Reputation stays with the person who earned it
Each recruiter sends from their own mailbox, starting around 30 candidates a day, below the default cap of 50.
Use cases · Recruiters
Candidate outreach that reads like a person wrote it.
Every recruiter sends from their own warmed mailbox, in plain text, with a short sequence that stops the moment a candidate answers.
The cadence. Three messages, then it stops.
Candidates are busy, not uninterested. Three short messages over twelve days is enough, and a reply at any point ends the sequence for them.
- Day 0
First message
A short, specific question about their work.
- Day 5
Follow-up
One line of context and an easy way out.
- Day 12
Last note
A final check-in, then the sequence stops.
- After that
Nothing
No fourth, fifth or sixth nudge.
Plain text. What to leave out of a recruiting email.
Anything that makes a message look designed makes it look sent in bulk. Write it the way you would write to one person.
- A logo bannerreads as a newsletter
- The job description as an imagelink to the posting instead
- A signature full of social iconslooks like marketing mail
- Open trackingadds an image and says little
The team. A mailbox each, and one list of opt-outs for all of them.
- 1 : 1
- A mailbox per recruiter
- ~30
- Candidates a day to start
- 1 list
- For every opt-out
An unsubscribe covers the whole agency
Whichever recruiter wrote, an opt-out lands on one workspace list, so nobody else writes to that candidate by mistake.
Questions. Recruiters, answered.
Should every recruiter have their own mailbox?
Yes. Reputation belongs to the mailbox, so one recruiter’s habits never affect another’s, and candidates reply to a real person instead of a careers address.
How many candidates can one recruiter contact a day?
Start around 30 a day per warmed mailbox. The default cap is 50, and more volume should come from more recruiters’ mailboxes rather than pushing one harder.
What happens when a candidate isn’t interested?
A reply stops the sequence for them. If they ask to be removed, or click unsubscribe, the address is suppressed across your whole workspace, so no other recruiter writes to them by mistake.
Can we track which roles get replies?
Yes. Use a campaign per role or a label per opening, and analytics shows sends, replies and meetings for each.
Do candidates see they are in a sequence?
They see a plain email from a named recruiter, with follow-ups as replies in the same thread, the way a person would write.
Give every recruiter a mailbox candidates trust.
Connect each recruiter’s mailbox, let warmup run, and send the first three-touch sequence.